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Privacy Policy

Introduction

  1. This Privacy Policy (“Privacy Policy”) tells you how ASANA (“we”, “us”, “our”), will process and protect your personal information.

  2. This Privacy Policy must be read together with the Terms and Condition. Unless defined elsewhere, terms in this Privacy Policy shall bear the meaning ascribed to them in the Terms and Conditions.

  3. We would like to be transparent when it comes to the processing of personal information and the privacy of our customers. To achieve this goal, we are publishing this Privacy Policy with the sole purpose of informing you about the collection and processing of personal information, data confidentiality, and your rights in relation to your personal information.

  4. Our Privacy Policy was developed in June 2021.

  5. We are committed to bringing our customers, the members of our ASANA Loyalty Programme, and all users of our website (“user(s)”, “you”, “your”) information tailored to your individual needs and we recognise the importance of protecting the privacy of personally identifiable information collected about our users.

  6. In adopting this Privacy Policy, we wish to balance our legitimate business interests when collecting and using your personal information and your reasonable expectation of privacy. In this respect, we will take all reasonable steps to prevent unauthorised access to, or disclosure of your personal information. However, we cannot guarantee that your personal information shall at all times be 100% secure.

  7. By continuing to use our website, or any of our services, or being a member of our Loyalty Programme, you –

    1.  Agree and are deemed to accept the terms and conditions of this Privacy Policy.

    2. Agree and accept that we may collect, collate, process and/or store your personal information (as defined in the ECT Act) provided by you during the registration process referred to in clause 8 of our Terms and Conditions (“jointly, referred to as collect”) for, amongst other things, the purposes of (i) verifying your identity, (ii) providing you with access to our website content, (ii) customer relations, (iii) marketing our services, and (iv) conducting ad hoc

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Collection of Usage Data

  1. Usage Data is collected automatically when using our ASANA website. This may include information such as your device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our website that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data. When you access our website through a mobile device, we may collect certain information automatically, including, but not limited to, the type of mobile device you use, your mobile device unique ID,the IP address of your mobile device, your mobile operating system, the type of mobile Internet browser you use, unique device identifiers and other diagnostic data. We may also collect information that your browser sends whenever you visit our website or when you access our website by or through a mobile device. Such information, which is collected passively using various technologies is strictly for statistical purposes and to determine the visitor traffic patterns through our website and cannot, in and of itself, be used to specifically identify you.

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What personal information is collected?

  1. When we do business with you, we collect personal information such as your name and e-mail address, location.

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When is Your personal information Collected?

  1. Personal information may be collected in several ways.

  2. Some personal information may be collected – (i) when you register on our website, (ii) during the carrying out of demographic research, (iii) when you book our services, (iv) when you sign up or join our Loyalty Programme, or (v) when you participate in any promotions, competitions or surveys held on our website.

  3. You acknowledge that promotions and competitions on our website may be sponsored by third parties, or may be co-sponsored by us together with third parties. You agree that some or all your personal information may be shared with such third party.

  4. You also acknowledge that advertisers or other websites that have links on our website may also collect your personal information. You agree that the information processing practices of those advertisers and other web sites are neither under our control nor regulated by this Privacy Policy.

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How Your personal information is used?

  1. The primary goal in collecting your personal information is to provide you with a better customer experience, which may include, interactive communications, online shopping and other services.

  2. Your personal information may be used to:

2.1. Provide and maintain our service, including to monitor the usage of our website.

2.2. Manage your account on our website: to manage your registration as a user of our website. The personal information you provide can give you access to different functionalities of our website that are available to you as a registered user.

2.3. Deliver to you more relevant and targeted content and advertisements, such as banner advertisements.

2.4. Conduct research related to demographics, interests and online habits.

2.5. For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services you have purchased or of any other contract with us through our website.

2.6. To contact you by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application’s push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.

2.7. To provide you with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless you have opted not to receive such information. 

2.8. To attend and manage your requests to us.

2.9. Compile profiles for statistical purposes. You agree that we may trade with those profiles and statistical data. While we will attempt to ensure that the profiles or statistical data cannot be linked to you, we do not guarantee that third parties may not be able to link such profiles and statistical data to you. You hereby indemnify us against any loss, liability, expense, claim, penalty or damage suffered by you, whether direct, indirect, special or consequential, arising from or in relation to any third party being able to link such profiles and statistical data to you.

2.10. For other purposes: We may use your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our website, products, services, marketing and your experience.

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With whom is your information shared?

  1. While we will attempt not to disclose any of your personal information to third parties, except when we have your permission or in the legitimate interests of our business, we do not guarantee that your personal information will not be shared with third parties without your permission.

  2. Your personal information may also be shared under the following circumstances:

2.1. Where the law requires that we disclose your personal information;

2.2. To  monitor web traffic: web servers serving our website automatically collect information about the pages you visit. This information is used for internal review, to tailor information to individual visitors and for traffic audits. This information (as well as information from third-party market researchers), on an aggregated, anonymous basis, is provided to advertisers advertising on our website. Should you provide personal information online as part of an online advertising promotion or in order to access a third party service, such information may be provided directly to the advertiser or the third party concerned;

2.3. Promotions: many promotions offer opportunities to request additional information from sponsors or third parties. When you request more information about a particular promotion, your e-mail address may be shared with the sponsor of that promotion;

2.4. Online shopping: if you make a purchase from an online store or merchant, the information obtained during your visit to those stores (including tracking information, cookies, credit card number and contact information) is provided to the merchants. This is to enable transactions to take place;

2.5. Marketing purposes: if you expressly consent to us using your personal information for marketing purposes, you agree that we may, from time to time, share your personal information with any of our affiliates, subsidiaries, holding companies, partners, or third-party providers for the purposes of sending you marketing-related announcements related to the products, goods and/or services made available by us on our website. You may at any time opt out of receiving such marketing-relating announcements;

2.6. Third parties: online merchants providing services in association with us have separate privacy and data collection practices. You agree that we have no responsibility or liability for third party policies. For more information regarding the merchant, their store, and their privacy policies, return to that store’s home page and click on the appropriate link;

2.7. Editorial purposes: Your personal information may be used by us for editorial purposes. For example, this may include information you provide during an online survey conducted by our editors.

2.8. Legal: we may also disclose your personal information in special cases, where we have reason to believe that such disclosure is necessary to identify, contact or bring legal action against a party who may be breaching the Terms and Conditions or may be causing injury to or interference with (either intentionally or unintentionally) our rights or property, other users, or anyone else that could be harmed by such activities;

2.9. For statistics and advertisement purposes: we may perform statistical analyses in order to measure interest in the various areas of our website (for product development purposes) and to inform advertisers as to how many consumers have seen or “clicked” on their advertising banners. We also uses demographic information to allow advertising banners on our website to be targeted, in aggregate;

2.10. With your consent: we may disclose your personal information for any other purpose with your consent.

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What are cookies and how are they used?

  1. Cookies are pieces of information that a website transfers to a user’s hard drive for record-keeping purposes. Cookies make surfing the web easier for you by saving your preferences and tracking your online habits, traffic patterns, and making sure you do not see the same advertisement too often. These files do not contain personal data, but they do contain a personal identifier allowing us to associate your personal data with a certain device. The use of cookies is an industry standard.

  2. We may place a “cookie” on your browser to store and sometimes track information about you and the use of our website.

  3. While most browsers are initially set up to accept cookies, you can reset your browser to refuse all cookies or indicate when a cookie is being sent. Please, note that some parts of our website will not function properly if you refuse cookies. You may occasionally get cookies from third party advertisers. We do not control these third-party cookies. The use of advertising cookies sent by third-party advertisers is an industry standard.

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Use of IP Address

  1. An IP address is a number that is automatically assigned to a computer whenever it is connected to the Internet.  We log IP addresses, or the location of computers on the Internet.  We collect IP addresses for the purposes of system administration, to report aggregate information to our advertisers, and to audit the use of our website. We do not ordinarily link IP addresses to personal information, which means that your session may remain anonymous. However, we cannot guarantee that this will always be the case. For example, it may be necessary to identify a particular user when it is necessary to enforce compliance with the Terms and Conditions or to protect our service Web Site, customers or other interests.

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Security of Personal Information

  1. The importance of security for all personal information associated with you is of the utmost concern to us. While we exercise great care in providing secure transmission of your personal information, no data transmission over the Internet can be guaranteed to be 100% secure.  We therefore cannot guarantee the security of any information you transmit to, or from our website.

  2. We do however take all reasonable and appropriate measures to keep your personal information secure. We also back-up all of your personal information on a regular basis.

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E-Mail

  1. We may periodically send e-mails to you about services, products or promotions offered by us and our advertisers to the e-mail address provided by you.

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Children’s Privacy

  1. Our website does not address anyone under the age of 18 (“Children”). We do not knowingly collect Personal Information from anyone under the age of 18. If you are a parent or guardian and you are aware that your child has provided us with Personal Information, please contact us. If we become aware that we have collected Personal Information from children without verification of parental consent, we take steps to remove that information from our servers.

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Retention of Data

  1. We will retain your Personal Information which is collected only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Information to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

  2. We will also retain Non-Personal Information for internal analysis purposes. Non-Personal Information is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our LMS service, or we are legally obligated to retain this data for longer time periods.

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Access to and Correction of Personal Information

  1. All of our users shall, having provided adequate proof of his/her identity to us, be entitled to:

1.1. Submit a request in writing to us to confirm, free of charge, whether or not we hold personal information about such user; and

1.2. Request from us the record or a description of the personal information about the user held, including information about the identity of all third parties, or categories of third parties, who have, or have had, access to the personal information at a reasonable fee charged by us within a reasonable time from the date of receipt of such request.

 

Privacy Laws

  1. The use of our website and any electronic transaction concluded with us are governed by the laws of the Republic of South Africa. If any user accesses our website from locations outside of the Republic of South Africa, that user is responsible for compliance with all local laws.

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Changes to the Privacy Policy

  1. Our website and/or any other information displayed on our website may change from time to time. As a result, at times it may be necessary for us to make changes to our website and this Privacy Policy. We reserve the right to update or modify our website and this Privacy Policy at any time and without prior notice to you. We will request your consent should any update or modification of our website or Privacy Policy adversely affect your rights set out herein.

  2. Please review this Privacy Policy periodically and especially before you provide any Personal Information to us. Your continued use of our website, after any changes or revisions thereto or to this Privacy Policy, shall indicate your agreement with the terms of such revised Privacy Policy.

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Contact Us

  1. Please feel free to contact us if you have any queries regarding our Privacy Policy.

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